1. WHO ARE WE
We are Sara Dalrymple Photography Ltd. We are the data controller responsible for your personal data.
2. WHAT DO WE COLLECT
We collect the following information from you:
· Personal information: This includes your name, address, e-mail address and phone number as well as the names and other details about your family members and other participants in a photography session, together with and other information that you elect to provide to us.
· Payment Information: Information about your debit/credit card and bank account information provided by you to our payment service providers, that we require for the purpose of processing payment for our goods and services.
· Other Information: Personal details you choose to give when corresponding with us by phone or e-mail.
3. HOW WE USE YOUR PERSONAL INFORMATION
We use your personal information in the following ways:
· To provide you with our services and to create and deliver the products you have requested and contact you regarding your use of the services. Such use is necessary to respond to or implement your request and for the performance of the contract between you and us.
· As necessary for certain legitimate business interests, which include the following:
o where we are asked to deal with any enquiries or complaints you make;
o to provide communication which we think will be of interest to you;
o if you ask us to delete your data or to be removed from our marketing lists and we are required to fulfil your request, to keep basic data to identify you and prevent further unwanted processing; and
o to (a) comply with legal obligations; (b) protect our operations; (c) protect our rights, safety or property; and (d) enforce or defend legal rights, or prevent damage.
· With your consent, we may use your photographs to promote and advertise our business, including (a) on our website; and (b) on social media platforms such as Instagram and Facebook.
· We may provide you with information about goods or services and other promotions offered by Sara Dalrymple Photography Ltd which we feel may interest you. We will contact you by email only with your consent, if this was given at the time you provided us with the personal data.
4. DISCLOSURE OF YOUR INFORMATION
We share your personal data with third parties in the following situations:
· Service Providers: we sometimes engage selected third parties who act on our behalf to support our operations, such as
(i) card processing or payment services where payment is not made by direct bank transfer (see the section below headed “Payment Information”), and
(ii) providers of specialist services, including printers, framers and book binders where such orders are placed by you. Pursuant to our instructions, these parties may access, process or store your personal data in the course of performing their duties to us and solely in order to perform the services we have hired them to provide.
· Administrative and Legal Reasons: if we need to disclose your personal data
(i) to comply with a legal obligationand/or judicial or regulatory proceedings, a court order or other legal process;
(ii) to enforce our Terms & Conditions or other applicable contract terms that you are subject to;
(iii) to protect us, our members or contractors against loss or damage. This may include (without limit) exchanging information with the police, courts or law enforcement organisations.
5. PAYMENT INFORMATION
Any credit/debit card payments and other payments you make will be processed by our third party payment providers and the payment data you submit will be securely stored and encrypted by our payment service providers using up to date industry standards. Please note that we do not ourselves directly process or store the debit/credit card data that you submit.
We store and use this card or payment information for the purpose of processing any future payments that you make for additional goods and services. We will store this data in accordance with our legal obligations under applicable law and only for so long as legally permitted.
You may choose to opt out of us holding your card or payment data although this means that you will need to re-supply us with card/payment details for the purpose of making any future purchases.
6. DATA RETENTION
7. YOUR DATA PROTECTION RIGHTS
Certain applicable data protection laws give you specific rights in relation to your personal data. In particular, if the processing of your personal data is subject to the GDPR, you have the following rights in relation to your personal data:
· Right of access: If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data along with certain other details. If you require additional copies, we may need to charge a reasonable fee.
· Right to rectification: If your personal data is inaccurate or incomplete, you are entitled to ask that we correct or complete it. If we shared your personal data with others, we will tell them about the correction where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your personal data so you can contact them directly.
· Right to restrict processing: You may ask us to restrict or ‘block’ the processing of your personal data in certain circumstances, such as where you contest the accuracy of the data or object to us processing it. We will tell you before we lift any restriction on processing. If we shared your personal data with others, we will tell them about the restriction where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your personal data so you can contact them directly.
· Right to object: You may ask us at any time to stop processing your personal data, and we will do so:
o If we are relying on a legitimate interest to process your personal data - unless we demonstrate compelling legitimate grounds for the processing or
o If we are processing your personal data for direct marketing.
· Right to withdraw consent: If we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing of your data before we received notice that you wished to withdraw your consent.
· Right to lodge a complaint with the data protection authority: If you have a concern about our privacy practices, including the way we handled your personal data, you can report it to the UK data protection authority (the Information Commissioner’s Office or ICO), or, as the case may be, any other competent data protection authority of an EU member state that is authorised to hear those concerns (you may findEU Data Protection Authorities’ contact information here).
If you wish to exercise any of these rights please contact us as described in the “Contact” section below. We may also need to ask you for further information to verify your identity before we can respond to any request.